Writing Checks From A Trust Account

Writing trust checks

Simplified menu - Click Daily Activities, Write Trust Checks

Standard menu - Click Trust, Write Trust Checks

Classic menu - Click Posting, Trust Checks

Use the Trust Checks feature to enter trust checks for clients/matters. Trust checks credit the trust bank account and debit the Client Funds in Trust liability account.

You can also use this feature to enter items other than checks, such as electronic fund transfers and credit card transactions. To do so, select the appropriate payment type. If you select a payment type other than CHK (check) you can enter a reference number up to 20 digits or characters long, and the check numbering series for your bank will be unaffected. Transactions entered with a payment type other than CHK won't appear in the list of checks to print.

Select the Trust bank account number.
Select the Client/Matter or press F5 to display a list to choose from.
Enter the payment type. Press F5 to display a list of payment types to choose from, or enter the code assigned to the payment type. To enter a check to be printed select CHK. To enter a non-check item such as an electronic fund transfer select the appropriate payment type. Transactions entered with a payment type other than CHK won't appear in the list of checks to print.
If the payment type is CHK the next Check number will be displayed automatically. Press Enter to accept the default number, or type a number up to 10 digits long. To enter a non-check item such as an electronic fund transfer, enter an EFT/Reference number up to 20 digits or characters long.
Enter the Date, click $image\cal_icon.gif$ to select the date from the calendar, or press Enter to use the current date. To use a prior year date enter the date and then enter the prior year adjustments password when prompted.
Enter the Payee or select from a list of pre-defined payees. If you type the first few characters of the payee name, matching names will display. Addresses of pre-defined payees will fill in automatically.
Enter the check Amount.
Type a Description of the check in the Memo field. Click Quickfill to automatically insert frequently-used text in the description.
Click Save $image\save20x20.gif$ .
Continue entering checks or click Post $image\done16x16.gif$ .

Tips

If you use the Trust Transfer to Pay A/R feature ensure that you enter the check to your firm using Write Trust Transfer Checks, not Write Trust Checks or Request/Release Trust Checks. If you enter a bank and client/matter for which a trust transfer to A/R has been entered, but which hasn't been finalized using Write Trust Transfer Checks, a warning will display.
To print checks immediately after entering them, select Print After Posting. If you don't see this option enable Print Checks in System Settings.
Click Payee Addresses to edit the list of pre-defined payees and their addresses.